Adding sponsors

Sponsors play an important role in making your events successful. Vendor Space gives you a dedicated place to track every sponsor, their contact details, and the specifics of their sponsorship.

How to Add a Sponsor

1. Navigate to the Sponsors section for your event.

2. Click the Add Sponsor button.

3. Fill in the sponsor's details in the form that appears.

4. Click Save to create the sponsor record.

Sponsor Fields

When adding a sponsor, you can fill in the following fields:

Field	Description	Required
Name	The sponsor's company or organization name.	Yes
Contact Name	The primary person you communicate with at the sponsor's organization.	No
Email	The sponsor's email address for correspondence.	No
Phone	A phone number for the sponsor contact.	No
Logo URL	A link to the sponsor's logo image, used for display on event materials.	No
Website	The sponsor's website URL.	No
Tier	The sponsorship level (for example, Gold, Silver, or Bronze). See Sponsor Tiers and Statuses for details.	No
Amount	The monetary value of the sponsorship.	No
Benefits	A description of what the sponsor receives in return for their support.	No
Notes	Any internal notes or additional context about the sponsorship.	No

Tip: Even if you don't have every detail upfront, go ahead and create the sponsor record with what you know. You can always come back and fill in the rest later as the relationship develops.

Editing a Sponsor

To update a sponsor's information:

1. Open the sponsor record from the Sponsors list.

2. Make your changes in the edit panel.

3. Click Save to apply the updates.

Best Practices

• Add sponsors early. Even if a deal is still being discussed, creating a record with a Prospect status keeps your pipeline organized.

• Keep contact information current. Having the right email and phone number makes follow-ups faster and smoother.

• Use the Notes field. Jot down details from conversations, preferences, or anything that will help your team manage the relationship.

• Include the logo URL. If you plan to feature sponsors on your event page or marketing materials, having the logo on file saves time later.

Tip: Pair each sponsor record with a linked product to keep pricing consistent and simplify your workflow.