> For the complete documentation index, see [llms.txt](https://vendorspace.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://vendorspace.gitbook.io/docs/sponsors/adding-sponsors.md).

# Adding sponsors

Sponsors play an important role in making your events successful. Vendor Space gives you a dedicated place to track every sponsor, their contact details, and the specifics of their sponsorship.

## How to Add a Sponsor

1. Navigate to the **Sponsors** section for your event.
2. Click the **Add Sponsor** button.
3. Fill in the sponsor's details in the form that appears.
4. Click **Save** to create the sponsor record.

## Sponsor Fields

When adding a sponsor, you can fill in the following fields:

| Field            | Description                                                                                                                                               | Required |
| ---------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------- | -------- |
| **Name**         | The sponsor's company or organization name.                                                                                                               | Yes      |
| **Contact Name** | The primary person you communicate with at the sponsor's organization.                                                                                    | No       |
| **Email**        | The sponsor's email address for correspondence.                                                                                                           | No       |
| **Phone**        | A phone number for the sponsor contact.                                                                                                                   | No       |
| **Logo URL**     | A link to the sponsor's logo image, used for display on event materials.                                                                                  | No       |
| **Website**      | The sponsor's website URL.                                                                                                                                | No       |
| **Tier**         | The sponsorship level (for example, Gold, Silver, or Bronze). See [Sponsor Tiers and Statuses](/docs/sponsors/sponsor-tiers-and-statuses.md) for details. | No       |
| **Amount**       | The monetary value of the sponsorship.                                                                                                                    | No       |
| **Benefits**     | A description of what the sponsor receives in return for their support.                                                                                   | No       |
| **Notes**        | Any internal notes or additional context about the sponsorship.                                                                                           | No       |

> **Tip:** Even if you don't have every detail upfront, go ahead and create the sponsor record with what you know. You can always come back and fill in the rest later as the relationship develops.

## Editing a Sponsor

To update a sponsor's information:

1. Open the sponsor record from the Sponsors list.
2. Make your changes in the edit panel.
3. Click **Save** to apply the updates.

## Best Practices

* **Add sponsors early.** Even if a deal is still being discussed, creating a record with a Prospect status keeps your pipeline organized.
* **Keep contact information current.** Having the right email and phone number makes follow-ups faster and smoother.
* **Use the Notes field.** Jot down details from conversations, preferences, or anything that will help your team manage the relationship.
* **Include the logo URL.** If you plan to feature sponsors on your event page or marketing materials, having the logo on file saves time later.

> **Tip:** Pair each sponsor record with a [linked product](/docs/sponsors/linking-sponsors-to-products.md) to keep pricing consistent and simplify your workflow.


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