> For the complete documentation index, see [llms.txt](https://vendorspace.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://vendorspace.gitbook.io/docs/settings/team-management.md).

# Team management

As your events grow, you will likely need more people helping out. Vendor Space lets you invite team members and control exactly what each person can access.

***

## Inviting a Team Member

1. Go to **Settings** in the left sidebar.
2. Click the **Team** tab.
3. Click **Invite Member**.
4. Enter the person's email address.
5. Select a role from the dropdown.
6. Click **Send Invite**.

The invited person receives an email with a link to join your organization. Once they accept, they appear in your team list with their assigned role.

***

## Roles and Permissions

Vendor Space has four roles, each with a different level of access:

| Permission                     | Owner | Admin | Editor | Viewer |
| ------------------------------ | ----- | ----- | ------ | ------ |
| View events, vendors, and data | Yes   | Yes   | Yes    | Yes    |
| Create and edit events         | Yes   | Yes   | Yes    | No     |
| Create and edit vendors        | Yes   | Yes   | Yes    | No     |
| Send messages and emails       | Yes   | Yes   | Yes    | No     |
| Manage tasks and check-in      | Yes   | Yes   | Yes    | No     |
| Change organization settings   | Yes   | Yes   | No     | No     |
| Manage team members            | Yes   | Yes   | No     | No     |
| Connect and manage Stripe      | Yes   | Yes   | No     | No     |
| Access billing and plans       | Yes   | No    | No     | No     |

### Owner

Full access to everything, including billing and subscription management. Every organization has at least one Owner. This is typically the person who created the account.

### Admin

Same access as the Owner, except they cannot view or change billing and subscription details. Ideal for trusted team leads who help manage the entire operation.

### Editor

Can create and manage events, vendors, tasks, and communication -- but cannot change organization settings, manage the team, or access payment configuration. Great for team members who handle day-to-day event operations.

### Viewer

Read-only access to everything. Viewers can see events, vendors, documents, and analytics but cannot create, edit, or delete anything. Useful for stakeholders, sponsors, or part-time staff who need visibility without the ability to make changes.

***

## Managing Existing Members

From the **Team** tab in Settings, you can see all current members and their roles.

### Changing a Member's Role

1. Find the member in the team list.
2. Click the role dropdown next to their name.
3. Select the new role.
4. The change takes effect immediately.

### Removing a Member

1. Find the member in the team list.
2. Click **Remove** next to their name.
3. Confirm the removal.

Once removed, that person loses access to your organization immediately. Their past actions (created events, sent messages, etc.) remain in the system.

### Resending an Invite

If someone did not receive or lost their invitation email:

1. Find the pending invite in the team list.
2. Click **Resend Invite**.
3. A new invitation email is sent to the same address.

***

## Best Practices

* **Use the minimum role needed.** Give team members only the access they require. You can always upgrade a role later.
* **Keep at least two Owners or Admins.** This ensures someone can manage the account if the primary owner is unavailable.
* **Remove members promptly.** When someone leaves your team, remove their access right away to keep your account secure.
* **Use Viewer for volunteers.** Event-day volunteers often need to see vendor information but should not be able to change anything.

> **Tip:** Before a big event, review your team list to make sure everyone who needs access has it, and anyone who should not have access has been removed.