Tasks
Running an event means juggling dozens of to-dos across multiple vendors and timelines. Vendor Space's task system keeps everything organized in one place so nothing slips through the cracks.
Creating a Task
Navigate to Tasks in the sidebar.
Click New Task.
Fill in the task details (see below).
Click Save.
Task Fields
Title
Yes
A short, clear description of what needs to be done
Description
No
Additional details, notes, or context
Due Date
No
When the task should be completed by
Priority
Yes
Low, Medium, High, or Urgent
Event
No
Link the task to a specific event
Vendor
No
Link the task to a specific vendor
Tip: Always link tasks to the relevant event and vendor when possible. This makes filtering and searching much easier as your task list grows.
Task Statuses
Every task moves through three stages:
Pending
The task has been created but work has not started
In Progress
Someone on your team is actively working on it
Completed
The task is done
To update a task's status, click on the task and select the new status from the dropdown, or use the quick-action checkbox to mark it as completed.
Priority Levels
Priorities help you and your team focus on what matters most:
Low
Nice-to-have items with no hard deadline
Medium
Standard tasks that should be done on schedule
High
Important tasks that could impact the event if delayed
Urgent
Time-sensitive items that need immediate attention
Filtering and Finding Tasks
The task list includes a filter bar at the top to help you zero in on exactly what you need:
By Event -- See only tasks related to a specific event.
By Status -- Show only pending, in-progress, or completed tasks.
By Vendor -- Find all tasks associated with a particular vendor.
By Priority -- Focus on high-priority or urgent items.
You can combine filters. For example, show all High priority, Pending tasks for your Summer Market event.
Working With Tasks Day to Day
Here are a few ways to get the most out of the task system:
Before the Event
Create tasks for each major milestone: finalize vendor list, confirm booth assignments, send onboarding forms, order signage.
Set due dates that give you buffer time before the actual event date.
Use the High or Urgent priority for anything that blocks other work.
During the Event
Mark setup-related tasks as completed in real time.
Use the vendor filter to quickly check if all tasks for a specific vendor are done.
After the Event
Review any incomplete tasks and decide if they need to carry over.
Create follow-up tasks for post-event items like sending thank-you messages or processing refunds.
Tip: Start each week by filtering tasks to the current event and sorting by due date. This gives you a clear picture of what needs attention right away.
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