Publishing and sharing
Once your event is set up and ready for vendors, it's time to publish it. Publishing makes your event visible to the outside world and opens the door for vendors to apply or register.
Event Statuses
Every event in Vendor Space has one of three statuses:
Draft
Your event starts in Draft status. While in draft:
The event is only visible to you and your team inside Vendor Space
No public event page exists
Vendors cannot apply or register
You can freely make changes without anything going live
This is where you set up your products, booths, forms, and settings before going public.
Published
When you publish an event, it becomes live:
A public event page is created and accessible via a shareable link
The event page displays your event details, booth types, pricing, and vendor categories
Vendors can access the application or registration form (if you've linked one)
Payment links become active
Archived
Once your event is over, you can archive it:
No new vendor registrations or applications are accepted
All existing data is preserved for your records
The event moves out of your active event list to reduce clutter
See Duplicating and archiving for more on how archiving works.
How to Publish an Event
Open the event you want to publish
Make sure you've set up the essentials:
At least one product (booth type) with pricing
Event settings configured (categories, approval mode, etc.)
A form linked to the event (if you want to collect applications)
Click the Publish button
Your event is now live and ready to share.
Tip: Double-check your event details, pricing, and refund policy before publishing. While you can make changes after publishing, it's best to have everything in order before vendors start seeing your event page.
Sharing Your Event
Once your event is published, you can share it with vendors in several ways:
Copy the public event link and share it via email, social media, or your website
Send payment links directly to vendors you've already been in contact with
Embed your vendor form on your own website to capture applications (see Embedding on your website)
Tip: Add your public event link to your social media profiles, event listing sites, and email newsletters to reach the widest possible audience of potential vendors.
Making Changes After Publishing
Publishing doesn't lock you out of making edits. You can still:
Update event details like the description, dates, and location
Add or modify products and pricing
Adjust event settings like vendor categories and caps
Edit your linked forms
Changes take effect immediately on your public event page.
Tip: If you need to make a major change (like adjusting booth pricing), consider reaching out to any vendors who have already registered to let them know. A quick message goes a long way in keeping your vendor relationships strong.
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