Duplicating and archiving
As you run more events, you'll want ways to reuse your setup and keep your workspace organized. Duplicating saves you from starting over each time, and archiving keeps completed events out of your way without losing any data.
Duplicating an Event
If you run recurring events -- like a monthly market or an annual festival -- duplicating lets you create a new event based on an existing one in just a few clicks.
How to Duplicate
Open the event you want to copy
Click the Duplicate button
A new event is created in Draft status with the details copied over
Update the event name, dates, and any other details for the new occurrence
Set up the event as needed and publish when ready
What Gets Copied
Event name, description, location, and type
Products (booth types, add-ons, and sponsorship packages) with their pricing
Event settings (categories, approval mode, vendor cap, refund policy)
What Does Not Get Copied
Vendor assignments -- You start fresh with no vendors attached. This lets you manage each event's vendor list independently.
Form submissions -- Any applications or registrations from the original event stay with that event.
Payment history -- Transactions belong to the original event and are not carried over.
Tip: After duplicating, take a moment to review the copied products and settings. Pricing, booth availability, and vendor categories may need adjusting for the new event.
Archiving an Event
When an event is over and you're done managing it, archiving moves it out of your active workspace while keeping all the data intact.
How to Archive
Open the event you want to archive
Click the Archive button
Confirm the action when prompted
The event's status changes to Archived and it moves out of your main event list.
What Happens When You Archive
No new registrations. Vendors can no longer apply or register for the event.
All data is preserved. Vendor lists, payment records, form submissions, booth assignments, and everything else stays exactly as it was. You can view it anytime.
The event is still accessible. Archived events can be found in your event list by filtering for archived events. Nothing is hidden or deleted.
You can still duplicate it. Archived events can be duplicated to create new events, which is perfect for bringing back a recurring event next season.
Tip: Make a habit of archiving events once they're fully wrapped up. It keeps your dashboard focused on what's active and makes it easier to find the events that need your attention.
A Common Workflow for Recurring Events
If you run the same event on a regular schedule, here's a simple workflow that keeps things efficient:
Run your event and manage vendors, payments, and check-in as usual
Archive the event once everything is settled and the event is complete
Duplicate the archived event when it's time to start planning the next one
Update the new draft with fresh dates, any pricing changes, and new details
Publish and start accepting vendors for the new event
This way, you build on your previous setup each time instead of starting from scratch, and your historical data stays neatly organized in the archived events.
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