> For the complete documentation index, see [llms.txt](https://vendorspace.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://vendorspace.gitbook.io/docs/communication/re-engagement-campaigns.md).

# Re-engagement campaigns

Bringing back vendors who participated in your past events is one of the easiest ways to fill your roster. Re-engagement campaigns let you invite previous vendors to sign up for an upcoming event with just a few clicks.

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## How It Works

A re-engagement campaign pulls the vendor list from a past event and sends each vendor a personalized invitation to apply or register for a new event. Vendors receive an email with your custom message and a direct link to get started.

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## Creating a Campaign

1. Navigate to **Communication** in the sidebar.
2. Click the **Campaigns** tab.
3. Click **New Campaign**.
4. Configure the campaign using the settings below.
5. Preview the email to make sure everything looks right.
6. Choose to **Send Now** or **Schedule** for a future date.

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## Campaign Settings

| Field             | Description                                                    |
| ----------------- | -------------------------------------------------------------- |
| **Campaign Name** | An internal label for your reference (vendors do not see this) |
| **Source Event**  | The past event whose vendor list you want to invite back       |
| **Target Event**  | The upcoming event you are inviting them to                    |
| **Subject Line**  | The email subject vendors will see in their inbox              |
| **Message Body**  | Your personalized invitation message                           |
| **Send Time**     | Immediately or scheduled for a specific date and time          |

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## Writing an Effective Invitation

Your message should feel personal and give vendors a reason to come back. Here are a few things to include:

* **Mention the past event by name** so they remember the connection.
* **Highlight what is new or improved** about the upcoming event (bigger venue, more foot traffic, extended hours).
* **Include a clear call to action** such as "Reserve your booth" or "Apply before spots fill up."
* **Set a deadline** if space is limited to create a sense of urgency.

> **Tip:** Campaigns with a personal touch get significantly better responses. Even a simple "We loved having you at \[Event Name]" makes a difference.

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## Previewing Before You Send

Before sending your campaign, click the **Preview** button to see exactly what vendors will receive. The preview shows:

* The email subject line
* Your message body with formatting
* The call-to-action button and where it links
* How the email looks on desktop and mobile

Take a moment to review the preview carefully. Once a campaign is sent, it cannot be recalled.

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## Tracking Campaign Performance

After your campaign goes out, the Campaigns tab shows delivery stats for each campaign:

| Metric         | What It Means                                             |
| -------------- | --------------------------------------------------------- |
| **Sent**       | Total number of emails delivered                          |
| **Opened**     | How many vendors opened the email                         |
| **Clicked**    | How many vendors clicked the call-to-action link          |
| **Registered** | How many vendors completed registration for the new event |

Use these numbers to refine your messaging for future campaigns.

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## Best Practices

* **Send campaigns 4 to 6 weeks before the event** to give vendors enough lead time to plan.
* **Segment your audience** if you have different booth types. A food vendor and a craft vendor may respond to different messaging.
* **Follow up** with a second campaign to vendors who did not open the first one, using a different subject line.
* **Keep it short.** Vendors are busy. Get to the point quickly and make it easy for them to take action.