Booth statuses

Every booth in Vendor Space has a status that tells you its current state at a glance. Statuses help you track availability, manage assignments, and plan your event layout.

Status Overview

Status	Meaning	When It's Used
Available	The booth is open and ready to be assigned to a vendor.	Default status when a booth is first created. Also returns to this status when a vendor is unassigned.
Reserved	The booth is being held for a specific purpose or vendor but has not been formally assigned yet.	Use this when a vendor has expressed interest or you want to hold a booth temporarily while finalizing details.
Assigned	A vendor has been assigned to this booth. The space is taken.	Set automatically when you assign a vendor to the booth.
Blocked	The booth is unavailable and cannot be assigned to anyone.	Use this for booths that are out of service, reserved for event operations (sound equipment, emergency exits), or otherwise off-limits to vendors.

How Statuses Change

Some status changes happen automatically, and others you set manually:

• Available to Assigned: Happens automatically when you assign a vendor to the booth.

• Assigned to Available: Happens when you remove a vendor from the booth.

• Available to Reserved: Set manually when you want to hold a booth.

• Reserved to Assigned: Happens when you assign a vendor to a reserved booth.

• Any status to Blocked: Set manually to take a booth out of circulation.

• Blocked to Available: Set manually when the booth becomes usable again.

Tip: Use the Reserved status sparingly and for short periods. Too many reserved booths can make it look like you have less inventory than you actually do.

Using Statuses to Manage Your Event

Checking Availability

Filter your booth list by Available status to see exactly how many booths you can still sell or assign. This is the quickest way to answer the question "How many booths do we have left?"

Planning Your Layout

Use a combination of statuses to plan your floor:

• Blocked booths mark areas that can't be used (walkways, stages, utility areas).

• Reserved booths hold spots for VIP vendors or sponsors who are still confirming.

• Available booths are your open inventory.

• Assigned booths show where confirmed vendors will be.

Tracking Progress

As your event approaches, the ratio of statuses tells you how your booth sales are going:

• Mostly Available: Still early in the process or more outreach needed.

• Mix of Assigned and Available: Good progress, keep going.

• Mostly Assigned with a few Available: Nearing capacity.

• All Assigned or Blocked: Fully booked.

Tip: Keep booth statuses up to date as things change. Accurate statuses give your team a reliable, real-time view of your event layout and help prevent double-booking or missed opportunities.