> For the complete documentation index, see [llms.txt](https://vendorspace.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://vendorspace.gitbook.io/docs/booths/booth-statuses.md).

# Booth statuses

Every booth in Vendor Space has a status that tells you its current state at a glance. Statuses help you track availability, manage assignments, and plan your event layout.

## Status Overview

| Status        | Meaning                                                                                          | When It's Used                                                                                                                                     |
| ------------- | ------------------------------------------------------------------------------------------------ | -------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Available** | The booth is open and ready to be assigned to a vendor.                                          | Default status when a booth is first created. Also returns to this status when a vendor is unassigned.                                             |
| **Reserved**  | The booth is being held for a specific purpose or vendor but has not been formally assigned yet. | Use this when a vendor has expressed interest or you want to hold a booth temporarily while finalizing details.                                    |
| **Assigned**  | A vendor has been assigned to this booth. The space is taken.                                    | Set automatically when you [assign a vendor](/docs/booths/assigning-vendors-to-booths.md) to the booth.                                            |
| **Blocked**   | The booth is unavailable and cannot be assigned to anyone.                                       | Use this for booths that are out of service, reserved for event operations (sound equipment, emergency exits), or otherwise off-limits to vendors. |

## How Statuses Change

Some status changes happen automatically, and others you set manually:

* **Available to Assigned:** Happens automatically when you assign a vendor to the booth.
* **Assigned to Available:** Happens when you remove a vendor from the booth.
* **Available to Reserved:** Set manually when you want to hold a booth.
* **Reserved to Assigned:** Happens when you assign a vendor to a reserved booth.
* **Any status to Blocked:** Set manually to take a booth out of circulation.
* **Blocked to Available:** Set manually when the booth becomes usable again.

> **Tip:** Use the **Reserved** status sparingly and for short periods. Too many reserved booths can make it look like you have less inventory than you actually do.

## Using Statuses to Manage Your Event

### Checking Availability

Filter your booth list by **Available** status to see exactly how many booths you can still sell or assign. This is the quickest way to answer the question "How many booths do we have left?"

### Planning Your Layout

Use a combination of statuses to plan your floor:

* **Blocked** booths mark areas that can't be used (walkways, stages, utility areas).
* **Reserved** booths hold spots for VIP vendors or sponsors who are still confirming.
* **Available** booths are your open inventory.
* **Assigned** booths show where confirmed vendors will be.

### Tracking Progress

As your event approaches, the ratio of statuses tells you how your booth sales are going:

* Mostly **Available**: Still early in the process or more outreach needed.
* Mix of **Assigned** and **Available**: Good progress, keep going.
* Mostly **Assigned** with a few **Available**: Nearing capacity.
* All **Assigned** or **Blocked**: Fully booked.

> **Tip:** Keep booth statuses up to date as things change. Accurate statuses give your team a reliable, real-time view of your event layout and help prevent double-booking or missed opportunities.