> For the complete documentation index, see [llms.txt](https://vendorspace.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://vendorspace.gitbook.io/docs/booths/assigning-vendors-to-booths.md).

# Assigning vendors to booths

Once your booths are set up and vendors are confirmed, it's time to assign vendors to their booths. Assigning a vendor links them to a specific booth, reserves that space, and keeps your event layout organized.

## How to Assign a Vendor to a Booth

1. Navigate to **Booth Management** for your event.
2. Find an **Available** booth from the list or layout.
3. Select the booth to open its details.
4. Choose **Assign Vendor** and select the vendor from your vendor list.
5. Confirm the assignment.

Once assigned, the booth's status changes from **Available** to **Assigned**, and the vendor is linked to that specific booth.

## What Happens When a Vendor Is Assigned

* The booth is marked as **Assigned** and is no longer available for other vendors.
* The vendor record is linked to the booth, so you can see the assignment from either the vendor's profile or the booth details.
* If the booth is linked to a product, the vendor's assignment reflects the correct booth type and pricing.

## Reassigning a Booth

If you need to move a vendor to a different booth:

1. Open the currently assigned booth.
2. Remove the vendor assignment.
3. The booth returns to **Available** status.
4. Assign the vendor to their new booth.

> **Tip:** If a vendor requests a specific booth or location, check availability first by filtering for Available booths, then assign them to the one that fits.

## Unassigning a Vendor

To remove a vendor from a booth without reassigning them elsewhere:

1. Open the booth that has the vendor assigned.
2. Remove the vendor assignment.
3. The booth status returns to **Available**.

The vendor record is preserved -- only the booth link is removed.

## Best Practices

* **Assign confirmed vendors first.** Focus on vendors whose participation and payment are confirmed before filling out your layout.
* **Keep a few booths in reserve.** Holding back a small number of available booths gives you flexibility for last-minute additions or changes.
* **Communicate assignments promptly.** Once a vendor is assigned, let them know their booth number so they can plan for setup day.
* **Review the full layout periodically.** As assignments accumulate, take a step back and review the overall layout to ensure a good mix of vendor types and logical placement.

> **Tip:** Use [booth statuses](/docs/booths/booth-statuses.md) to get a quick overview of how many booths are available, assigned, or blocked before making new assignments.