Assigning vendors to booths
Once your booths are set up and vendors are confirmed, it's time to assign vendors to their booths. Assigning a vendor links them to a specific booth, reserves that space, and keeps your event layout organized.
How to Assign a Vendor to a Booth
Navigate to Booth Management for your event.
Find an Available booth from the list or layout.
Select the booth to open its details.
Choose Assign Vendor and select the vendor from your vendor list.
Confirm the assignment.
Once assigned, the booth's status changes from Available to Assigned, and the vendor is linked to that specific booth.
What Happens When a Vendor Is Assigned
The booth is marked as Assigned and is no longer available for other vendors.
The vendor record is linked to the booth, so you can see the assignment from either the vendor's profile or the booth details.
If the booth is linked to a product, the vendor's assignment reflects the correct booth type and pricing.
Reassigning a Booth
If you need to move a vendor to a different booth:
Open the currently assigned booth.
Remove the vendor assignment.
The booth returns to Available status.
Assign the vendor to their new booth.
Tip: If a vendor requests a specific booth or location, check availability first by filtering for Available booths, then assign them to the one that fits.
Unassigning a Vendor
To remove a vendor from a booth without reassigning them elsewhere:
Open the booth that has the vendor assigned.
Remove the vendor assignment.
The booth status returns to Available.
The vendor record is preserved -- only the booth link is removed.
Best Practices
Assign confirmed vendors first. Focus on vendors whose participation and payment are confirmed before filling out your layout.
Keep a few booths in reserve. Holding back a small number of available booths gives you flexibility for last-minute additions or changes.
Communicate assignments promptly. Once a vendor is assigned, let them know their booth number so they can plan for setup day.
Review the full layout periodically. As assignments accumulate, take a step back and review the overall layout to ensure a good mix of vendor types and logical placement.
Tip: Use booth statuses to get a quick overview of how many booths are available, assigned, or blocked before making new assignments.
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